Scrambling to complete deadlines, wearing 18 different hats and answering a slew of emails and phone calls?
Time has almost everything in common with money; we waste it, we spend it, or we save it. There are only so many hours in a day and being more productive does require being more deliberate about time management. The goal is to find ways for you and your team to increase productivity at work.
So, if you feel the need to increase your productivity, resist the temptation to pack more into your already full calendar. Instead use these strategies to work smarter, not harder:
- Give up the illusion of perfection. Nothing is perfect. Rather than waste time chasing after this illusion, bang out your tasks to the best of your ability and move on.
- Prepare a to-do list for the next day each night. This will get you organised, provide you with focus and reward you with feelings of satisfaction when you’re able to check off things that you’ve accomplished.
- Initiate morning huddles with your team. Huddle together with your team for about 15 minutes every morning to go over each person’s crucial results for the day. This helps everyone get on the same page and lets people know what is expected.
- Do your heavy lifting when you’re at your best. Do your most demanding tasks in your personal peak productivity time, whenever that is.
- Work in 90-minute intervals. Researchers at Florida State University have found that elite performers who work in intervals on no more than 90 minutes are more productive than those who work 90 minutes plus.
- Stop multitasking, it’s a productivity killer.
- Set self-imposed deadlines. Try giving yourself a deadline for tasks and projects, and then stick to it. You’ll be surprised how focused and productive you’ll be when watching the clock.
- Keep your workspace clean and uncluttered. The time you’ll spend looking for misplaced papers each day is extra time you could be using to complete your work.
- Avoid large, heavy lunches. Avoid energy crashers. Junk food not only affects your weight, it causes decreased productivity. Snack on foods high in protein, fibre and antioxidants.
- Increase productivity and keep your brain firing on all cylinders with a quick midday workout. A quick 20-minute workout or a simple walk around the office park will do the trick.
- Weed out distractions. Disconnect as a reminder that social networking is not a priority.
- Limit meetings. According to research an average of 31 hours every month is spent on unproductive meetings. Can you reach the same goals via email or phone?
- Everybody needs help. Sometimes delegating tasks in your personal life makes
more sense economically. For instance, it may be much more inexpensive for someone to mind the kids than to hire someone to design a marketing plan.
All successful businesses understand how important productivity is in a work environment. Gradually incorporating the above tips into your work week can make a world of difference.